How do I calculate total hours worked from a timesheet?

Subtract your clock-in time from your clock-out time for each day. Then subtract any unpaid break time. Add the net hours for all days worked to get total weekly hours. For example, if you worked 8:00 AM to 5:00 PM with a 30-minute unpaid lunch, that is 8.5 hours for that day.

What is the difference between gross hours and net hours on a timesheet?

Gross hours are the total time between your clock-in and clock-out. Net hours are what you get after subtracting unpaid breaks. Employers typically pay you for net hours only, so a 9-hour shift with a 1-hour unpaid lunch equals 8 paid hours.

How many hours a week is considered full-time?

In the United States, 40 hours per week is the standard full-time schedule under the Fair Labor Standards Act. Some industries use 35 to 37.5 hours. In Australia the standard is 38 hours per week, while in France it is 35 hours. Part-time workers generally work fewer than 30 hours per week.

Do breaks count as work hours on a timesheet?

It depends on the type of break. Short rest breaks of 5 to 20 minutes are generally considered paid time in the US. Longer meal breaks of 30 minutes or more are usually unpaid and should be deducted from your total hours. Always confirm with your employer or consult your state's labor laws.

How do I convert minutes to decimal hours for a timesheet?

Divide the number of minutes by 60. For example, 30 minutes = 0.50, 15 minutes = 0.25, 45 minutes = 0.75. So 8 hours and 45 minutes = 8.75 hours. Most payroll systems use decimal hours for their calculations.

Timesheet Hours Calculator – Compute Total Work Hours, Net Pay & Weekly Earnings from Clock-In Clock-Out Times

Timesheet Hours Calculator

Enter your clock-in and clock-out times for each workday to get total hours worked, net paid hours after breaks, and your gross weekly pay — free timesheet hours calculator.

No data stored

Instant results

Mobile friendly

100% free

Break deduction support

Enter Your Work Hours

Day	Clock In	Clock Out	Break (min)	Hrs

Hourly Rate ($)

OT Threshold (hrs/week)

Hours above this trigger overtime

Pay Period

Currency Symbol

Overtime Rate (×)

Estimated Tax Rate (%)

Optional — shows estimated take-home

Round Hours To

Your Hours Summary

Enter your daily clock-in and clock-out times, then click Calculate to see your total hours and pay.

Total Hours Worked

0.00 hrs

this week

Daily Breakdown

Pay Summary

Regular Hours —

Regular Pay —

Overtime Hours —

Overtime Pay —

Total Gross Pay —

Tax Withheld (est.) —

Est. Take-Home Pay —

Daily Hours Breakdown

Regular vs Overtime Hours

How Timesheet Hours Work

A timesheet records the exact time you start and finish work each day. To find your total paid hours, subtract your clock-in time from your clock-out time, then remove any unpaid break time. Repeat for each day, then add them all up.

For example, if you clocked in at 8:00 AM and out at 5:00 PM with a 30-minute unpaid lunch, your net paid hours for that day are 8.5 hours. Over five days at the same pattern, that adds up to 42.5 hours for the week.

Any hours above your regular threshold — typically 40 per week in the US — qualify for overtime pay at a higher rate.

Timesheet Pay Formula

Here is the core math behind this calculator:

Daily Hours = (Clock-Out − Clock-In) − Break Minutes ÷ 60
Total Weekly Hours = Sum of all daily hours
Regular Pay = Min(Total Hrs, OT Threshold) × Hourly Rate
Overtime Pay = OT Hours × Hourly Rate × OT Multiplier
Gross Pay = Regular Pay + Overtime Pay

Example: 42.5 hrs total, $20/hr. Regular pay = 40 × $20 = $800. OT = 2.5 × $30 = $75. Gross = $875.

Minutes to Decimal Hours — Quick Reference

Minutes	Decimal Hours	Example Shift End
0 min	0.00	5:00 PM → 5.00 hrs past noon
15 min	0.25	8 hrs 15 min = 8.25 hrs
20 min	0.33	8 hrs 20 min = 8.33 hrs
30 min	0.50	8 hrs 30 min = 8.50 hrs
45 min	0.75	8 hrs 45 min = 8.75 hrs
50 min	0.83	8 hrs 50 min = 8.83 hrs

Break Rules — What Is Paid vs Unpaid?

Break rules vary by country and employer. Here are common guidelines:

Rest breaks (5–20 min) — Generally paid in the US. Count toward work hours.
Meal breaks (30–60 min) — Usually unpaid. Deduct from total hours.
Nursing/pumping breaks — Required to be paid under US federal law for eligible workers.
Mandatory rest in EU — Workers are entitled to at least 11 consecutive hours rest per day and at least 20 minutes rest in any shift over 6 hours.

When in doubt, record all break time in your timesheet and confirm with your employer which breaks are paid.

Frequently Asked Questions

Convert both times to 24-hour format, then subtract the start from the end. For example, 9:00 AM to 5:30 PM is 17:30 − 9:00 = 8.5 hours. If there is a 30-minute unpaid break, your net paid hours are 8.0. This calculator handles the conversion automatically when you enter clock-in and clock-out times.

A dedicated timesheet calculator converts time inputs directly without manual formula setup, automatically handles midnight-crossing shifts, flags overtime, and adjusts for pay periods and break deductions in one step. Spreadsheets can do this too, but they require custom formulas that many people find complicated to maintain.

Yes. When your clock-out time is earlier than your clock-in time — for example, in at 10:00 PM and out at 6:00 AM — the calculator automatically adds 24 hours to the end time before computing the difference. That gives you the correct 8-hour result instead of a negative number.

Many employers round employee time to the nearest quarter-hour (15 minutes) or half-hour. Some use the 7-minute rule: anything less than 7 minutes rounds down, and 7 minutes or more rounds up to the next quarter-hour. The US Department of Labor permits rounding as long as it averages out fairly over time and does not consistently benefit the employer. Use the rounding option in Advanced Options to apply this automatically.

It depends on the country. The US standard is 40 hours per week (8 hrs/day × 5 days). Australia uses 38 hours per week. France has a 35-hour legal workweek. The EU Working Time Directive caps the average at 48 hours per week including overtime. Some sectors have collective agreements that set different standards. This calculator lets you change the overtime threshold to match your local rules.

Simply leave the clock-in and clock-out fields blank for any day you did not work. The calculator will skip those days and show 0 hours. For partial days, enter your actual start and end times. Paid sick leave or PTO typically counts as hours worked for pay purposes, but not always for overtime calculations — check your company's policy.

Weekly Gross Pay by Total Hours Worked

Based on varying total hours at different hourly rates. Hours over 40 paid at 1.5×.

Hourly Rate	35 hrs	40 hrs No OT	42 hrs	45 hrs	48 hrs	50 hrs

Formula: Base = rate × min(hrs,40). OT = rate × 1.5 × max(hrs−40,0). Currency: $.

Overtime as a Share of Total Weekly Pay

How much overtime contributes to your gross paycheck at 1.5× rate.

OT Hours	$15/hr	$18/hr	$20/hr	$25/hr	$30/hr	OT % Share

OT % = OT Pay ÷ Total Pay × 100. Assumes 40 regular hours as baseline.

Annual Earnings Projection by Weekly Hours

Estimated yearly gross income including overtime at 1.5× rate.

Hourly Rate	40 hrs/wk	42 hrs/wk	44 hrs/wk	46 hrs/wk	48 hrs/wk	50 hrs/wk

Annual = weekly gross × 52 weeks. OT at 1.5× for hours over 40.

Minutes to Decimal Hours Conversion Table

Use this to convert timesheet minutes into the decimal format used in payroll.

Minutes	Decimal	Minutes	Decimal	Minutes	Decimal

Decimal hours = minutes ÷ 60. Most payroll systems require two decimal places.

Standard Work Hours by Country

Legal or common full-time weekly hours and overtime thresholds around the world.

Country	Standard Hrs/Week	OT Threshold	Standard OT Rate	Max Hrs/Week	Law / Standard
🇺🇸 USA	40 hrs	40 hrs/wk	1.5×	No federal cap	FLSA
🇨🇦 Canada	40 hrs	44–48 hrs*	1.5×	Varies by province	Canada Labour Code
🇬🇧 UK	37.5–40 hrs	Voluntary	Varies	48 hrs avg	Working Time Regs
🇦🇺 Australia	38 hrs	38 hrs/wk	1.5× / 2×	No hard cap	Fair Work Act
🇩🇪 Germany	40 hrs	48 hrs max	Varies	48 hrs	ArbZG
🇫🇷 France	35 hrs	35 hrs/wk	1.25× / 1.5×	48 hrs	Labour Code
🇯🇵 Japan	40 hrs	40 hrs/wk	1.25× / 1.5×	60 hrs*	Labour Standards Act
🇮🇳 India	48 hrs	48 hrs/wk	2×	60 hrs	Factories Act
🇸🇬 Singapore	44 hrs	44 hrs/wk	1.5×	72 hrs*	Employment Act
🇧🇷 Brazil	44 hrs	44 hrs/wk	1.5×	No cap	CLT
🇲🇽 Mexico	48 hrs	48 hrs/wk	2×	No cap	LFT
🇿🇦 South Africa	45 hrs	45 hrs/wk	1.5×	45 hrs	BCEA

* Varies by industry or agreement. Always verify with local labour authority. For reference only.

Estimated After-Tax Take-Home by Hours Worked

Weekly gross vs. estimated net pay at common tax rates (40–50 hrs, 1.5× OT).

Hourly Rate	Gross (40 hrs)	After 15%	Gross (45 hrs)	After 22%	Gross (50 hrs)	After 28%

OT at 1.5× for hours over 40. Tax rates are illustrative — actual withholding depends on filing status, deductions, and location.